Communication and Administration Coordinator Job Description

Position: Communication and Administration Coordinator

Reports to: Rector (Priest), Vestry (Board)

Job Type: Part-time, permanent:  10 hours/week, flexible schedule

Location: Work from home and/or from shared office; occasional evening meetings (monthly or more)

Salary: $17/hour  

Start date:  September 2nd, 2022 

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RESPONSIBILITIES

1. Coordinating Communications

  • Manage communications between parish leaders and with parishioners, including arranging and announcing meetings;
  • Format and solicit content for parish newsletters, event announcements, prayer request lists;
  • Format/design posters, information packages, website postings, and Facebook postings;
  • Upload videos, announcements etc to Facebook page and website;
  • Convey the particular character and feel of this special church family in all design and communications;

2. Administrative Duties

  • Order parish equipment and supplies, arrange needed subscriptions;
  • Assist the rector and leadership in discerning needs related to technology and communications equipment;
  • Manage documentation such as attendance, offerings, Vestry minutes, year-end reporting, Record books, contacts database including paper and digital files;
  • Distributing materials, printing and mailings as needed;
  • Compiling and distributing meeting minutes and reports;

3. Financial Tasks

  • Weekly data entry of offerings;
  • Maintaining a data base of donors;
  • Preparing and distributing tax receipts;

Other related duties as assigned.

QUALIFICATIONS

  • Excellent written, verbal and digital communication skills;
  • Able to communicate with compassion, sensitivity, discretion and confidentiality;
  • Ability to problem-solve and research to advise/make informed decisions;
  • Proficiency in word processing, spreadsheet, and database systems (using Office);
  • Commitment to anti-racism and affirming of gender and sexual diversity are required;
  • Completion of a Criminal Record Check required upon hiring (a criminal record does not disqualify the applicant, but the Vulnerable Persons check must clear)
  • Familiarity with a website platform such as WordPress an asset;
  • Understanding the character and culture of St. Matthew’s Anglican Church an asset.

TO APPLY

Please submit a Resume and cover letter to St. Matthew’s Anglican Church by email at

stmatthewswpg@shaw.ca.   Deadline for applications is August 2nd, 2022.